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Here's a look at a budgeting policy and procedure
P&P accompanies worksheet
Community Healthcare System of Munster, IN, has an eight-page budgeting policy and procedure form that provides clinical research staff with explanations and descriptions to help them complete the budgeting worksheet tool.
Here are some sample items from the budgeting P&P form:
Section Three: Additional Fees: The usual expenses accrued during the conduct of business that can be attributed to the study and are outside of the scope of the other line item expenses.
Cumulative Time for Specialty Professions: The expenses during a research study by specialty professions (i.e., nurse, therapist, technician, and pharmacist) for accurate cost recovery to that professional's department cost center. This section should not include any expenses that were attributed to any fees charged to the study in the One-Time Fees Section. The documentation should specifically list the Specialty Profession performing the service, the type of service delivered according to the protocol, and the salary cost associated with the Specialty Profession. The salary cost will be based on an average of that specialty's average salary plus the CHS calculated benefit cost of 26.4 percent. The Clinical Research Coordinator will obtain the average salary information from Human Resources.
NOTE: Fee of Specialty Practitioner performing activity = Average salary + 26.4 percent
Subject Stipend, travel, parking: List of items that the sponsor has designated in the contract that the sponsor will reimburse to the subjects.
Other Expenses: List of other expenses that can be expected to accrue as a result of the research study for which the sponsor is responsible. This list could include:
Budget Calculation for Additional Fees: Total all Additional Projected Fees for this section = Total Additional Fees. Transfer Total Additional Fees to Section 5: Budget Recapitulation.